Description : Personal Assistant. Company : Health Solutions. Location : Bellville, Western Cape

Introduction

Momentum Health Solutions, an entity of Momentum Metropolitan Holdings delivers sustainable, integrated health solutions that meet the needs of clients in the different segments and maximize lifetime client value. We build and maintain a culture of innovation, and create value through unique insights on how to achieve specific outcomes by using a defined set of Health capabilities.

Role Purpose

An exciting opportunity exists for a self-motivated and driven individual to take up this challenging role. This position will be based in the Momentum Health Solutions business unit within IT department supporting the Chief Information Officer (CIO).

Requirements

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  Grade12/Matric/Equivalent.
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  A recognised secretarial qualification at a tertiary level would be advantageous.
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  Proven and exceptional organising and coordinating skills.
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  Computer literacy (MS Office).
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  Working knowledge of Service Desk Manager program.
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  At least 5 years relevant experience in the secretarial field at a Senior Management level.

Duties & Responsibilities

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  Expert application of Outlook/scheduler and pro-active diary management.
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  Liaison with visitors/clients in relation to their availability when setting up meetings e.g. setting up engagements with SPN/external providers.
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  Co-ordinating events.
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  Liaison with clients and suppliers and handle logistical arrangements thereof.
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  Screening of calls and general office management and administration.
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  Handling of correspondence on behalf of 2 Head of Departments.
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  Deal with all telephone queries, if necessary route to more appropriate persons.
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  Provide visitors with refreshments where applicable.
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  Handle logistical arrangements for visitors e.g. parking, venue and directions etc. if and where applicable.
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  Assist team with General tasks.
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  Log Service Desk requests and Follow up.
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  Printer Management.
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  Invoices: receive and prepare invoices for approval and payment and ensure accuracy of the invoice.
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  Claims: Petty Cash, Petrol, Travel and Credit Card.
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  Travel Arrangements i.e. flight bookings and reservations of hotels, parking, transport, venues and financial allowances etc.
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  General office administration.
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  Ordering Stationery and ensure stock level is maintained.
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  General Finance Queries.
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  Manage Boardroom bookings.

Competencies

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  The ability to prioritise own work and meet deadlines.
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  Proven ability to liaise professionally and courteously at all levels.
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  Excellent communication and interpersonal skills (verbal and written).
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  The ability to work independently and maintain confidentiality.
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  Working accurately under pressure.
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  Goal orientated, self-motivated and at all times have a professional approach.